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How do I fill this out?
Filling out this form requires attention to detail. Begin by providing the event name and contact information. Ensure all room reservations are accurately listed before submission.
How to fill out the Holiday Inn Express Group Sales Agreement?
1
Read through the entire agreement carefully.
2
Fill in the group contact details and event information.
3
Specify the number of rooms and types needed.
4
Review the payment and billing terms thoroughly.
5
Submit the completed form to finalize the reservation.
Who needs the Holiday Inn Express Group Sales Agreement?
1
Event planners who need to secure accommodations for group events.
2
Colleges organizing housing for students during events.
3
Organizations coordinating conferences or meetings requiring multiple rooms.
4
Sports teams seeking group rates for tournament stays.
5
Travel agencies arranging travel and lodging for clients.
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Upload the PDF to PrintFriendly.
2
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What are the instructions for submitting this form?
To submit this form, send the completed agreement via email to the hotel at bookings@hiexample.com or fax it to (123) 456-7890. You may also consider using an online submission option if available. Ensure all required fields are completed to avoid processing delays.
What are the important dates for this form in 2024 and 2025?
Important dates for submitting this agreement are ongoing but be sure to make reservations early to secure your required dates in 2024 and 2025. It's recommended to confirm room availability a few months in advance of your event. Events must be booked prior to June 2nd 2020 for the best rates.
What is the purpose of this form?
The purpose of this Group Sales Agreement is to formalize the booking of accommodations for events hosted at the Holiday Inn Express. This document outlines critical details such as event specifics, accommodation requirements, and payment terms. It serves to protect both parties by ensuring clear communication and expectations regarding the event arrangements.
Tell me about this form and its components and fields line-by-line.
- 1. Group Contact Name: The individual responsible for managing the booking.
- 2. Group Contact Phone: Phone numbers for contact purposes.
- 3. Group Contact Email: Email address for correspondence.
- 4. Room Block: Details about the room types and rates.
- 5. Arrival Date: The date the group will check in.
- 6. Cutoff Date: The last date to reserve rooms.
What happens if I fail to submit this form?
Failure to submit this form could lead to missed reservations for the desired dates. Without a signed agreement, the hotel cannot guarantee room availability. It's crucial to follow up with the hotel to ensure accommodations are secured.
- Loss of Reservation: Without submission, group accommodations may not be held.
- Payment Issues: Unclear billing information may lead to disputes.
- Logistical Problems: Failure to communicate group needs can cause issues during the event.
How do I know when to use this form?
- 1. Group Events: When planning events that require multiple hotel rooms.
- 2. Collegiate Activities: For colleges needing to house students.
- 3. Corporate Retreats: Useful for companies organizing off-site meetings or retreats.
- 4. Sporting Events: Teams can secure accommodations for tournaments.
- 5. Conferences: Ideal for organizations hosting professional gatherings.
Frequently Asked Questions
What is this Group Sales Agreement for?
This agreement outlines the terms for reserving rooms at Holiday Inn Express for group events.
How do I edit this PDF?
You can edit this PDF by uploading it to PrintFriendly and using the editing tools provided.
Can I share the edited PDF?
Yes, PrintFriendly allows you to share your edited PDF easily with others.
What information do I need to fill out?
You will need to provide event details, group contact information, and room requirements.
Is there a deadline for submitting this agreement?
It is advisable to submit the agreement well in advance to ensure room availability.
What happens if I don’t fill out the form correctly?
If the form is incomplete, your reservation may not be processed correctly.
How do I sign the agreement?
You can sign the agreement electronically using PrintFriendly's signing feature.
Are there any fees associated with this agreement?
The agreement may include lodging fees and applicable taxes.
How do I know if my submission was successful?
You should receive a confirmation from the hotel once the agreement is processed.
What if I need to make changes after submission?
Contact the hotel directly to discuss any changes needed to the agreement.
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