Request for Copy of Documents Form SS-4461
The Request for Copy of Documents form SS-4461 is a vital document for individuals and businesses seeking certified copies of their corporate records. It provides clear instructions on how to request these documents from the Tennessee Secretary of State. This form is essential for maintaining accurate business records and ensuring compliance with state regulations.
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How do I fill this out?
To fill out the Request for Copy of Documents, begin by obtaining the form from the Secretary of State’s website or office. Next, provide the required business and document information clearly. Finally, ensure you include the filing fee and submit the form via your preferred method.

How to fill out the Request for Copy of Documents Form SS-4461?
1
Obtain the Request for Copy of Documents form.
2
Complete the form with accurate and required information.
3
Indicate the documents desired and the number of copies.
4
Payment of the filing fee is required for processing.
5
Submit the completed form via mail or in person.
Who needs the Request for Copy of Documents Form SS-4461?
1
Business owners who need certified copies of their corporate documents.
2
Accountants needing to verify business records for financial audits.
3
Legal representatives requiring corporate records for litigation.
4
Investors looking to assess the legitimacy of a business entity.
5
Researchers needing access to historical business filings.
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Edit the text fields to include the required information.
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What are the instructions for submitting this form?
To submit Form SS-4461, you have several options. You can mail the completed form along with your filing fee to the Tennessee Secretary of State at 312 Rosa L. Parks Ave FL 6, Nashville, TN 37243. Alternatively, you can submit the form in person at the same address, or you may reach out via email at TNSOS.CERT@tn.gov or call (615) 741-6488 for further assistance.
What are the important dates for this form in 2024 and 2025?
There are no specific important dates tied to Form SS-4461, but it is essential to keep in mind submission deadlines for annual reports and filings to ensure compliance with state laws.

What is the purpose of this form?
The purpose of Form SS-4461 is to provide individuals and businesses with an official means to request copies of their corporate documents from the Tennessee Secretary of State. This form is essential for maintaining accurate business records and can be utilized for various official and legal purposes. By utilizing this form, users ensure they have the necessary documentation for compliance, verification, and record-keeping.

Tell me about this form and its components and fields line-by-line.

- 1. Tennessee Secretary of State Control Number: The unique identifier assigned to the entity in the state's business registry.
- 2. Exact Legal Name: The official name of the business as registered with the Secretary of State.
- 3. Documents Desired: Checklists or options available for requesting specific documents.
- 4. Number of Copies: Indication of how many sets of documents are being requested.
- 5. Submitter Name and Contact: Information about the individual submitting the request.
What happens if I fail to submit this form?
Failing to submit Form SS-4461 correctly can result in processing delays or rejection of your request. Ensure all required fields are completed and that the filing fee is included to avoid complications. Double-check the form details for accuracy before submission.
- Incomplete Form: Missing information can lead to denial of the request.
- Incorrect Fee Payment: Not including the correct filing fee may result in processing delays.
- Mismatched Information: Discrepancies in provided information can complicate verification.
How do I know when to use this form?

- 1. Corporate Record Verification: To verify the status and records of a business entity.
- 2. Legal Proceedings: For submission as evidence in legal matters.
- 3. Financial Audits: Providing required documents during financial assessments.
Frequently Asked Questions
What is Form SS-4461?
Form SS-4461 is the Request for Copy of Documents used to obtain certified copies of your business records from the Tennessee Secretary of State.
How do I fill out Form SS-4461?
You can fill out Form SS-4461 by downloading the PDF, entering the required information, and submitting it with the appropriate filing fee.
What documents can I request with this form?
You can request various documents such as the charter, annual reports, and specific certificates related to your business entity.
Is there a fee for requesting documents?
Yes, the fee is $20 per set of documents requested.
How can I submit this form?
You can submit the form by mail or in person at the Secretary of State's office.
What should I do if I make a mistake on the form?
If you make a mistake, you can edit it using PrintFriendly and then resubmit the corrected document.
Can I request expedited processing?
You should contact the Secretary of State's office to inquire about expedited processing options.
Where can I find additional help with this form?
Additional help can be found on the Tennessee Secretary of State's website or by contacting their office directly.
Do I need to provide identification?
Usually, identification is not required when submitting Form SS-4461, but it's best to confirm with the office.
What if I need multiple copies?
You can indicate the number of copies required on the form, with an additional fee of $20 per set.
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