Individually Billed Account Travel Card Set Up Form for DoD Employees
This file is the application form for a new Individually Billed Card Account for Department of Defense employees. It includes instructions for the employee, approving supervisor, and the Agency Program Coordinator. The form must be completed and signed according to federal regulations.
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How do I fill this out?
To fill out this form, ensure all required fields are completed accurately. Follow the instructions carefully for each section, as missing or incorrect information may delay processing. Finally, submit the form as directed to obtain your travel card.
How to fill out the Individually Billed Account Travel Card Set Up Form for DoD Employees?
1
Fill out Section I with your organization’s Hierarchy Level numbers.
2
Complete Section II with your personal and contact details.
3
Sign and date Section III to agree to the cardholder terms.
4
Obtain the approving supervisor’s signature in Section IV.
5
Submit the completed form as per the instructions provided.
Who needs the Individually Billed Account Travel Card Set Up Form for DoD Employees?
1
Department of Defense employees who need a travel card for official business.
2
Approving supervisors responsible for validating travel card applications.
3
Agency Program Coordinators who handle travel card programs.
4
Employees needing expedited card delivery for urgent travel.
5
Employees who prefer receiving their statements and notices electronically.
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What are the instructions for submitting this form?
To submit this form, complete all required fields, gather necessary signatures, and submit via email, fax, or mail. For email submissions, send the completed form to the designated email of the Agency Program Coordinator. Fax the form to 866-671-5910 or 605-338-5745. Alternatively, mail the form to the address provided by your agency. Ensure to keep a copy for your records. My advice is to double-check all information before submission to prevent delays.
What are the important dates for this form in 2024 and 2025?
Key submission dates for this form may vary by agency requirements. Ensure to check with your approving supervisor or Agency Program Coordinator for deadlines.
What is the purpose of this form?
The purpose of this form is to apply for a new Individually Billed Card Account for Department of Defense employees. It helps in setting up the travel card account which is essential for conducting official travel. The travel card can be used to cover various travel-related expenses and is a necessary tool for managing travel costs efficiently.
Tell me about this form and its components and fields line-by-line.
- 1. Reporting Parameters: Section I contains details about the organization’s 7-digit account Hierarchy Level numbers.
- 2. Cardholder Information: Section II consists of personal details, contact information, and address details of the applicant.
- 3. Signature & Agreement: Section III requires the applicant’s signatures, agreement to terms, and credit score authorization.
- 4. Authorization: Section IV is for the Agency Program Coordinator to authorize the issuance of the travel card.
What happens if I fail to submit this form?
Failure to submit the form may result in delays or denial of the travel card issuance.
- Delayed Processing: Incomplete forms can lead to a delay in processing your travel card application.
- Denial of Card: Failure to provide all required information may result in the denial of your travel card application.
- Travel Delays: Without a valid travel card, you may face inconveniences and delays in conducting official travel.
How do I know when to use this form?
- 1. New Travel Card: When applying for a new travel card for official travel purposes.
- 2. Update Information: When updating personal contact or address information on an existing travel card.
- 3. Renewal: When renewing an existing travel card that is nearing its expiration date.
- 4. Lost or Stolen Card: When replacing a lost or stolen travel card by submitting a new application.
- 5. Agency Assignment: When an employee is newly assigned to an Agency requiring a travel card.
Frequently Asked Questions
How do I fill out this travel card setup form?
Follow the instructions provided for each section, ensure all required fields are completed, and submit the form as directed.
Can I edit this form online?
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How do I sign this PDF form electronically?
Use PrintFriendly’s electronic signature feature to sign your PDF form. Upload the form, add your signature, and finalize the document.
How can I share this completed form?
After filling out and signing the form, you can share it via email or generate a shareable link using PrintFriendly’s sharing options.
Is there a way to receive my statements electronically?
Yes, by selecting the paper-free option in Section IIb, you can receive your statements and notices electronically via the CitiManager website.
What details do I need to provide in Section I?
In Section I, you need to specify the complete 7-digit account Hierarchy Level numbers that pertain to your organization.
What if I don't provide my credit score authorization?
If you do not authorize the bank to obtain your credit score, you must complete and submit an alternate creditworthiness assessment (DD Form 2883).
Where can I find my Employee ID?
Your Employee ID is a 10-digit number found on the back of your DoD-issued CAC card.
How do I authorize a travel card for an employee?
As an APC, you must complete Section IV with your name, signature, and contact details to authorize the issuance of a travel card to the employee.
Can I expedite the delivery of my travel card?
Yes, you can expedite card delivery by providing a physical address in the Primary or Alternate Address section and noting that a signature is required at the time of delivery.
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