Edit, Download, and Sign the Hong Kong Police Society Registration Application

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How do I fill this out?

To fill out the application form, begin by carefully reading the instructions provided in the 'Notes for Applicants' section. Use a black or blue pen to complete the form in BLOCK LETTERS, ensuring that all required fields are filled accurately. Review your responses before submission to avoid any errors.

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How to fill out the Hong Kong Police Society Registration Application?

  1. 1

    Read the 'Notes for Applicants' carefully.

  2. 2

    Complete the form using black or blue pen in BLOCK LETTERS.

  3. 3

    Fill in all required information accurately.

  4. 4

    Attach necessary supporting documents.

  5. 5

    Review your application before submitting.

Who needs the Hong Kong Police Society Registration Application?

  1. 1

    Non-profit organizations seeking legal recognition.

  2. 2

    Community groups aiming to undertake charitable activities.

  3. 3

    Religious societies needing formal establishment.

  4. 4

    Clubs and associations looking for registration.

  5. 5

    Federations that represent rural or community committees.

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    Open the PDF document in PrintFriendly.

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    Use the editing tools to modify fields as needed.

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    Save your changes once edits are complete.

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What are the instructions for submitting this form?

To submit this application, email the completed form along with supporting documents to the Societies Officer at societies@police.gov.hk. Alternatively, you can fax the submission to +852 2866 1802. For physical submissions, mail to the Hong Kong Police Force, Societies Office, 6/F, Police Headquarters, 1 Arsenal Street, Wanchai, Hong Kong. Ensure all documents are included in one package for efficiency.

What are the important dates for this form in 2024 and 2025?

Key dates for submitting this application include the start of the fiscal year for annual renewals. For 2024, consider deadlines at the end of each quarter. Make sure to check official announcements for updates.

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What is the purpose of this form?

The purpose of this form is to formalize the existence of a society or organization under Hong Kong law. It facilitates the recognition of various types of associations including religious, charitable, social, and recreational entities. Proper completion and submission ensure compliance with the Societies Ordinance.

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Tell me about this form and its components and fields line-by-line.

This form contains various fields that capture details about the society and its office-bearers.
fields
  • 1. Name of Society/Branch: The official title of the society or branch.
  • 2. Registration No.: The unique registration number assigned to the society.
  • 3. Personal Particulars of Office-Bearers: Details of key individuals managing the society.
  • 4. Declaration: An affirmation of the accuracy of information provided.
  • 5. Supporting Documents: List of required documents to accompany the application.

What happens if I fail to submit this form?

Failing to submit this form may result in delays in obtaining legal recognition for your society. This can hinder your ability to operate officially within Hong Kong. Timely submission is critical to avoid penalties or rejection.

  • Incomplete Information: Any missing details may lead to application rejection.
  • Missing Documents: Lack of required supporting documents can hinder approval.
  • Incorrect Signatures: Failure to provide proper signatures may invalidate your application.

How do I know when to use this form?

You should use this form when establishing a new society or applying for exemption from registration. It is particularly relevant for groups looking to formalize their charitable or recreational activities. Ensure you meet the legal requirements outlined in the Societies Ordinance.
fields
  • 1. Formation of a New Society: For groups organizing their activities in Hong Kong.
  • 2. Applying for Exemption: To obtain recognition for specific charitable activities.
  • 3. Updating Society Details: To inform the authorities of changes in office-bearers or objectives.

Frequently Asked Questions

What is the purpose of this application?

The purpose of this application is to obtain official registration or exemption for societies in Hong Kong.

What documents do I need to submit?

You need to include the Society's Constitution, identity documents of office-bearers, and proof of the principal place of business.

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Can this form be completed online?

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How do I know if my application is successful?

You will be notified via the contact information provided in your application.

What if I forget to attach documents?

Ensure to review your application for all required attachments before submission.

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