Florida Employer's Quarterly Report Instructions
This file contains instructions for Florida employers on completing and filing the Employer's Quarterly Report (RT-6). It includes details on registration, filing reports, electronic filing, due dates, employer changes/adjustments, certification/signature/paid preparer, and line-by-line instructions for the report. It is crucial for ensuring compliance with Florida's reemployment tax requirements.
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How do I fill this out?
To fill out the Employer's Quarterly Report, follow these steps carefully. Ensure that all required fields are completed accurately. You will provide detailed employee information, wages, and other relevant data.
How to fill out the Florida Employer's Quarterly Report Instructions?
1
Register for a reemployment tax account number if you do not have one.
2
Complete the Employer's Quarterly Report with accurate employment and wage details.
3
If applicable, make adjustments for prior quarters using the Correction to Employer's Quarterly or Annual Domestic Report.
4
Ensure the report is signed by an authorized individual and include paid preparer information if applicable.
5
Submit the report by the specified due dates and retain a copy for your records.
Who needs the Florida Employer's Quarterly Report Instructions?
1
Employers who have paid wages in Florida during a calendar quarter.
2
Employers who need to report their reemployment tax obligations.
3
Employers who had no employees or paid no wages during the quarter but are registered.
4
Employers needing to adjust wage information for prior quarters.
5
Employers requiring to update their business information with the Department of Revenue.
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Make the necessary edits to the required fields.
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Save the edited file and download it for submission.
What are the instructions for submitting this form?
To submit this form, ensure it is completed accurately and signed by an authorized individual. File the original report electronically through the Department of Revenue's secure Internet site at www.myflorida.com/dor. Mail paper reports to Florida Department of Revenue, 5050 W Tennessee St, Tallahassee, FL 32399. Faxed reports are not accepted. For questions, contact their helpline at 800-352-3671. Ensure payment is made by the due dates, either electronically or by mailing a check with the payment coupon to the same address. Keep a copy of the confirmation/trace number or acknowledgment for your records. Submit any changes to employer information online or through the appropriate forms available on the website.
What are the important dates for this form in 2024 and 2025?
The original report must be filed and the tax due paid no later than the last day of the month following the end of the quarter. Important due dates for 2024 are January 31, April 30, July 31, and October 31. For 2025, the due dates are January 31, April 30, July 31, and October 31.
What is the purpose of this form?
The purpose of the Employer's Quarterly Report (RT-6) is to ensure compliance with Florida's reemployment tax laws. Employers use this form to report wages paid to employees and calculate the reemployment tax due for each quarter. Accuracy in completing this form is crucial for maintaining proper records and avoiding penalties.
Tell me about this form and its components and fields line-by-line.
- 1. Line 1: Total number of covered employees who worked during the payroll period including the 12th of each month.
- 2. Line 2: Total gross wages paid before deductions, including salaries, commissions, bonuses, vacation and sick pay, back pay awards, and cash value of non-cash remuneration.
- 3. Line 3: Amount of excess wages exceeding $8,000 paid to each employee in a calendar year.
- 4. Line 4: Taxable wages paid this quarter (Line 2 minus Line 3).
- 5. Line 5: Tax due (Line 4 multiplied by tax rate).
- 6. Line 6: Penalty for late report ($25 for each month or fraction of a month past due).
- 7. Line 7: Interest on unpaid tax (1% per month, prorated daily).
- 8. Line 8: Fee for installment payment if tax is paid in installments (for 2010-2014).
- 9. Line 9a: Sum of Lines 5, 6, 7, and 8; no payment due if total is less than $1.
- 10. Line 9b: Total due for the quarterly report, or installment amount if paying in installments.
- 11. Line 10: Employee's social security number (9 digits).
- 12. Line 11: Employee's last name, first name, and middle initial.
- 13. Line 12a: Employee's gross wages paid this quarter.
- 14. Line 12b: Employee's taxable wages paid this quarter.
- 15. Line 13a: Total gross wages for the page (sum of Lines 12a).
- 16. Line 13b: Total taxable wages for the page (sum of Lines 12b).
What happens if I fail to submit this form?
Failure to submit the Employer's Quarterly Report on time can result in penalties and interest charges. It is essential to understand the potential consequences to avoid non-compliance.
- Penalties: Late filing can incur a penalty of $25 for each month, or fraction of a month, that the report is delinquent.
- Interest Charges: Unpaid tax due accrues interest at 1% per month, prorated daily.
- Loss of Tax Credits: Incomplete or inaccurate submissions may result in loss of previously reported taxable wage credits.
How do I know when to use this form?
- 1. Paying Wages: Employers who have paid wages during the quarter must report the details.
- 2. No Employees / No Wages: Even if no wages were paid, registered employers must still submit the report.
- 3. Adjustments: Make any necessary adjustments for prior quarters using the appropriate forms.
- 4. Updating Information: Update business and employer information as needed.
- 5. Calculating Tax: Calculate and report reemployment tax due for the quarter.
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