California State University Hospitality Documentation
This document outlines the approval form for hospitality expenditures at California State University, Fullerton. It includes guidelines for eligible expenses, event attendance, and awards. Ideal for faculty and staff involved in hospitality-related spending.
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How do I fill this out?
To fill out the form, begin by entering your name and date. Next, select the type of expense you are requesting approval for. Finally, provide all necessary documentation and a detailed description of the event.
How to fill out the California State University Hospitality Documentation?
1
Enter your name and the date of the request.
2
Select the category of the expense or event.
3
Describe the event in detail, including location and purpose.
4
Provide a list of attendees and their affiliations.
5
Obtain the necessary approvals before submitting.
Who needs the California State University Hospitality Documentation?
1
Faculty members planning an event requiring hospitality funds.
2
Staff organizing recognition awards for service achievements.
3
Event coordinators managing university-related social functions.
4
Community engagement leaders needing funds for outreach events.
5
Procurement cardholders needing to document expenses.
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What are the instructions for submitting this form?
To submit this form, please make sure all required fields are filled out accurately. Submit the completed form via email to your Division Head or the designated approver in your department. Ensure that all documentation is attached and that you retain a copy for your records.
What are the important dates for this form in 2024 and 2025?
Important dates for the submission of this form in 2024 and 2025 include annual budget meetings and recognition award deadlines. Please ensure timely submission for events and proper documentation adherence. Always check with your respective department for any specific deadlines related to hospitality funding.
What is the purpose of this form?
The purpose of this form is to provide a standardized process for requesting approval of hospitality-related expenditures at California State University, Fullerton. It ensures that all expenses comply with university policies and are properly documented. By adhering to this protocol, the university promotes transparency and responsible fiscal management.
Tell me about this form and its components and fields line-by-line.
- 1. Requestor or Procurement Cardholder Name: The name of the individual requesting approval.
- 2. Documentation Description: Details regarding the nature of the documentation and the event.
- 3. Event Date: The date when the hospitality event will take place.
- 4. List of Attendees: Names and affiliations of guests attending the event.
- 5. Approval Signature: Signature of the division head or designated approver to validate the request.
What happens if I fail to submit this form?
Failure to submit this form may result in unapproved expenses, which can lead to financial penalties or disallowance of reimbursement. It is crucial to follow the submission procedures to avoid complications.
- Unapproved Expenses: Costs may not be covered without prior approval.
- Financial Penalties: You may incur penalties if expenses are not documented properly.
- Delay in Reimbursements: Incomplete submissions can lead to delays in receiving funds.
How do I know when to use this form?
- 1. Employee Recognition Events: Used for documenting expenses related to honoring staff and faculty.
- 2. Social Events: To manage costs associated with university-sponsored gatherings.
- 3. Official Guest Hospitality: To ensure proper documentation for events attended by dignitaries or external guests.
Frequently Asked Questions
What type of expenses can be documented?
Eligible expenses include awards, food and beverages for events, and necessary expenses for university-sponsored activities.
How do I submit this form?
Submit the completed form to your Division Head's office or designated approver for review.
Can I edit the PDF on PrintFriendly?
Yes, the PDF can be edited using our intuitive editing tools available on PrintFriendly.
Is there a limit on hospitality expenditures?
Yes, please refer to the Maximum Per-Person Rates document for specific limits.
Who approves this form?
Approval is required from your Division Head or their designee.
What is the purpose of the Hospitality (D11) approval?
It ensures that all hospitality expenditures are justified and comply with university policies.
Can I add my signature digitally?
Yes, PrintFriendly allows you to add electronic signatures easily.
Are there any restrictions on gift cards or certificates?
Yes, gift cards and certificates do not qualify as items of tangible personal property.
What should I do if I have questions about filling the form?
For questions, you can email Directive11@fullerton.edu for support.
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You can share your edited document via email or social media directly from PrintFriendly.
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